Marketing Forms & Instructions
The following steps are for ordering awards and trophies from the College’s approved vendor, Gulf Coast Trophies. The purpose is to ensure a unified marketing presence across San Jacinto College, and to streamline the process between San Jacinto College departments and the vendor.
When ordering awards and trophies, please allow two (2) weeks for the design and production of your items. Please direct any questions to Patsy Laredo, purchasing buyer, at 281-998-6106 or Patsy.Laredo@sjcd.edu.
Step 1 – Obtain a Quote
Contact the approved vendor listed below, to obtain a quote on the item(s) you wish to order.
Gulf Coast Trophies
Ms. D'Lana Cruz
713-473-6969, Ext. 102
Step 2 – Banner Requisition
Next, log into Banner and create a requisition for the amount of the purchase, based on the quote you received. Please use the text below in your requisition (form FOAPOXT – Procurement Text Entry form).
Do not mail PO, send to [requestor's name]
Dept emailing PO to email@example.com
ESC Region 2 Contract
SJC Contact: [name], [direct phone number or e-mail address] (if other than requisitioner)
Quote # _________ and Delivery Instructions (Campus, Building, Room) _________________
Step 3 – Artwork Approval
The vendor will email you an art proof when you request a quote. It is your responsibility to carefully review the proof, and let the vendor know if you approve. The purchasing department will issue the purchase order to you and you will send it to the vendor.
The vendor will not begin production on any order until a written copy of the purchase order is received. No verbal orders will be accepted.
If you have any questions when placing an order, please contact Mary Hind at Mary.Hind@sjcd.edu or 281-459-5421.
Step 1 – Create an account
Access the e-store at https://www.online-stationery-store.com/sjcd/login.php
Create an account by selecting that option on the right hand side. On subsequent orders you will just need to login. Then click on the Home tab to start your order. Having an account will allow you to see previous orders and save your order.
Step 2 – Create a requisition for a PO
Create a requisition in Banner. Purchasing will email you the PO, and you will need to send it to the vendor at firstname.lastname@example.org.
Commodity code – 96850 Printing: Business Cards and Stationery
Account Code for FOAP – 733206
Banner vendor number for Marfield Corporate Stationery G00544644
Please use the text below in your requisitions:
Send PO to [requestor's name]
[Department or name being printed on the item]
SJC Quote# 17-132
Deliver to ___________________ [building and office number]
Note: There is one business card design. This was changed because we are one college, and one style of card helps unify the message.
The following steps are for ordering metallic name badges from the College’s vendor, Gulf Coast Trophies.
Name tags are $4.75 each.
Order name tags directly through Gulf Coast Trophies. Email email@example.com with the following information:
San Jacinto College name tag order:
Name (35 character limit)
Department (35 character limit)
Please note that job titles (i.e., professor, director of purchasing, department chair, etc.) are NOT printed on the name badges.
Email the credit card authorization form to Gulf Coast Trophies & Awards to use a p-card. Write on the form, "tax exempt". Any tax charges will be the responsibility of the cardholder. Send the form to firstname.lastname@example.org.
Note: On the p-card report, please include the reason the name tag was ordered.
View and approve the email art proof from Gulf Coast Trophies.
The name badge will be delivered to the marketing department at the district office. Name tags will be forwarded to you via inter-campus mail.
Follow these steps to ensure a unified marketing presence across San Jacinto College, and to streamline the process between San Jacinto College departments and the vendor.
Please direct any questions to Patsy Laredo, purchasing buyer, 281-998-6106, Patsy.Laredo@sjcd.edu.
Step 1 – Obtain Quote
The following vendors are APPROVED FOR CLOTHING AND PROMOTIONAL ITEMS.
For login information, please contact Kristin Wert.
You are able to order with a p-card directly through the portal at http://portal.boundlessnetwork.com/sjcollege
Catalogs: (With this vendor, there is no set-up charge on embroidery orders; no shipping charges on clothing orders over $250.)
Promotional Items & Clothing
Step 2 – Purchase Order
Login to Banner and create a requisition. Purchasing will email you the PO, and you will need to send it to the vendor.
Promo item commodity code 03778
Clothing commodity code 20000
Banner vendor number for Brand IQ G00949132
Banner vendor number for J. Harding & Co (J. Drouin) G00802617
Banner vendor number for Klas Products (Boundless Network) G00948300
Banner vendor number for Popular Embroidery 760667731
Please use the text below in your requisitions:
Send PO to [requestor's name]
RFP# 16-03, Board approved 12/2017
Quote # __________
Deliver to ___________________ (building and office number)
Step 3 – Artwork
The vendors will email you an art proof that follows the College brand standards. You will be responsible for proofing and approving the art proof.
If a t-shirt order needs new artwork, please contact Mary Hind in the marketing department at email@example.com.
Please note the following when ordering promotional items:
- The only website url that will be listed on promotional items is www.sanjac.edu or www.sanjac.edu/department.
- The only phone number that will be listed on promotional items is the College call center, 281-998-6150 (extensions are fine).
- Departmental designations will fall in line with pre-approved graphics provided to the vendor.
- Deviations from the College logo and tagline will not be permitted.
- The College’s academic colors are blue and gold with white accent, and promotional items should be ordered accordingly in these colors.
- Questions should be addressed to Janet Cowey, marketing director, 281-991-2603.
The following steps are for ordering College publications. The purpose is to ensure a unified marketing presence across San Jacinto College. Publications include, but are not limited to, items such as brochures, posters, flyers, programs, invitations, banners, t-shirts, reports, booklets, etc.
Step 1 - Fill out request form
Complete the Publications Request Form using the link at the bottom of the page. Be sure to include the date you need your publication(s) delivered.
When ordering a publication, please allow four to six (4 to 6) weeks for the design and production of your item(s). Please direct any questions to Mary Hind, marketing project coordinator at 281-459-5421, or Janet Cowey, marketing director, at 281-991-2603.
Step 2 - Proof designs
Your request will be assigned to a graphic designer, who will work on the design and layout of your project. You will be provided the opportunity to proof your publication(s) up to five times prior to print.
Step 3 - Create REQ and send PO to marketing
The marketing department will get a print estimate from a contracted print vendor and send it to you for approval. If you approve, then you will create a requisition for a purchase order (PO). When you receive the PO, send it to Mary.Hind@sjcd.edu. Your order will then be sent to the printer.
Projects that do not require printing, or that will be printed at the copy center do not require a PO. The designer will email you the hi-res PDF of the approved design.
Step 4 - Delivery
Your item(s) will be delivered from the printer to the maintenance department on the campus you indicate on the attached form. Maintenance will then distribute appropriately. Please note that the College has contracted print vendors, and any printing done outside of the contracted vendors is not approved. If you have any questions, please contact Mary Hind, marketing project coordinator.
Please note: The marketing department will consider the following elements when designing your publication.
1. San Jacinto College logo and seal. The SJC official logo and / or seal will be used on most publications. Should you require the logo or seal for a departmental publication, it is available in different formats and resolutions at www.sanjac.edu/logos. Instructions for downloading, and guidelines for usage, are also available on the site. Should you require a specific departmental logo, or have a special request, please contact the marketing director.
2. Proper names.
• The San Jacinto Community College District
• The San Jacinto College District
• San Jacinto College
• San Jacinto College Central Campus
• San Jacinto College North Campus
• San Jacinto College South Campus
• Maritime Technology and Technical Training Center
3. Campus addresses.
8060 Spencer Highway
Pasadena, Texas 77505
San Jacinto College North Campus
5800 Uvalde Road
Houston, Texas 77049
San Jacinto College South Campus
13735 Beamer Road
Houston, Texas 77089
Maritime Technology and Technical Training Center
3700 Old Highway 146
La Porte, Texas 77571
4. College phone number. 281-998-6150.
5. College website address. www.sanjac.edu.
6. Equal Opportunity Institution statement.
The San Jacinto College District is committed to equal opportunity for all students, employees and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status or veteran status in accordance with applicable federal and state laws. The following College official has been designated to handle inquiries regarding the College’s non-discrimination policies: Vice President of Human Resources, 4620 Fairmont Pkwy., Pasadena, TX 77504; 281-991-2659; Sandra.Ramirez@sjcd.edu.
7. Disclaimer (for official publications). All course descriptions and degree information listed herein are subject to change. For up-to-date information, please consult the current San Jacinto College catalog.
8. Revision date. Month / Year (i.e., 08/2018).
It is the responsibility of the Vice President, Marketing and Public Relations to determine that the content, design, purpose, and printing format of College publications serve the goals and objectives of the San Jacinto College District. The Vice Chancellor, Marketing, Public Relations, and Government Affairs is ultimately responsible for College publications, ensuring they meet all SACSCOC requirements.
Standard College publications that may be approved for departmental production include flyers, forms, and brochures which are temporary in nature, require fewer than 200 copies, and can be reproduced on campus.
Publications not approved for departmental production are all marketing and recruitment brochures, pamphlets and posters. All College publications must conform to the District’s standards of quality, accuracy and image.
Printing Copyrighted Materials
San Jacinto College will not knowingly publish or reprint previously copyrighted materials without written permission from the publisher, author, or other party with a copyright interest. Before submitting questionable materials, first consult the publisher or author listed in the published work. Requests for reprinting copyrighted materials in part or entirety must be submitted with a letter stating granted permission from the publisher, author, or other party with a copyright interest. The letters of permission will remain on file in the marketing office.
When you are ready, please fill out and submit the form below: