Policies and Procedures
At San Jacinto College, we’re committed to providing a safe and welcoming learning environment for all. Explore our policies and procedures related to instruction, student services, general operations, and more. Please contact us with any questions at 281-998-6150.
San Jacinto Community College District Policy Manual
These policies and procedures have been developed to inform you of your rights and responsibilities as College employees, students, and community members, and to acquaint you with the variety of services, benefits, and facilities available to you at San Jacinto College. By reading this material and being an informed, responsible member of the College community, you can contribute to the institution's success.
Note: The San Jacinto Community College District Policy Manual is currently under review and is in the process of being transitioned to new categories and subcategories, format, and numbering system.
| Category | Subcategory | Policy/Procedure Number | Title | Description |
|---|---|---|---|---|
| I. District Foundations | ||||
| II. Governance | ||||
| 2000. Board of Trustees | ||||
| Policy II.2000.A | Policy and Procedure Development, Review, Revision, and Rescission | This policy describes the process of policy and procedure development, review, revision, and rescission at San Jacinto College. | ||
| Procedure II.2000.A.a | Policy and Procedure Development, Review, Revision, and Rescission | This procedure outlines the process of policy and procedure development, review, revision,
and rescission at San Jacinto College. |
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| 2001. Substantive Change | ||||
| Policy II.2001.A | Substantive Change | The Policy on Substantive Change outlines requirements for the College to comply with the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Substantive Change Policy and Procedures. | ||
| Procedure II.2001.A.a | Monitoring Substantive Change | This procedure identifies the teams, offices, or personnel that are responsible for
monitoring types of substantive change that are within the scope of their responsibility. |
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| Procedure II.2001.A.b | Reporting Substantive Change | This procedure outlines the process for reporting substantive changes. | ||
| 2002. Shared Governance | ||||
| Policy II.2002.A | Shared Governance | Shared governance is the process and forum through which faculty, staff, administrators, and students engage, contribute, and influence decisions regarding policy, procedures, and institutional practices at San Jacinto College. | ||
| Procedure II.2002.A.a | Shared Governance | This procedure outlines the implementation of shared governance at the College. | ||
| 2003. Governance - General | ||||
| Policy VI-CC | Policy on Internal Fundraising | The Chancellor as Chief Executive Officer has ultimate responsibility and control of the institution's fund-raising activities. Any and all fund raising activities, whether by students, employees or groups representing the college, may be undertaken only with the approval of the Chancellor. | ||
| Policy VI-S | Policy on Naming College Facilities and Academic and Support Entities | The Board of Trustees retains the exclusive right to name the facilities and academic and support entities of the San Jacinto Community College District. Generally, such areas will be named based on the major functions of the facility or academic and support entities. | ||
| Procedure 3-23 | Naming College Facilities and Academic and Support Entities | Approval by the Board of Trustees for San Jacinto Community College District is required before the naming of any college property pursuant to Board Policy VI-S Policy on Naming College Facilities and Academic and Support Entities. | ||
| III. Business & Support Services | ||||
| 3000. Police | ||||
| Policy III.3000.A | Campus Carry | The purpose of this policy is to comply with the requirements of Texas Senate Bill 11, which is generally referred to as the “campus carry” law, to allow the concealed carrying of handguns by license holders on the campuses of certain institutions. | ||
| Procedure III.3000.A.a | Campus Carry | Departments such as Information Technology and Facilities with employees and contractors who complete work in exclusion zone areas based on Policy III.3000.A, Campus Carry, agree not to carry nor allow their contractors to carry a concealed handgun in buildings or areas designated as exclusion zones. | ||
| Policy III.3000.B | Mental Health Leave for Peace Officers | The purpose of this policy is to document the College’s provision of mental health leave for peace officers who experience a traumatic event in the scope of employment. | ||
| 3001. Fiscal Affairs | ||||
| Policy III.3001.A | Investment Policy and Strategy | The Board of Trustees of San Jacinto College will review and adopt the College's Investment Policy and investment strategies not less than annually in accordance with the Public Funds Investment Act. | ||
| Policy III.3001.B | Finance Standards | The purpose of this policy is to establish base finance standards for the College. | ||
| Procedure III.3001.B.a | Acceptance of Donations | Acceptance of donations valued at $30,000 or less in the form of cash or other assets from private sources directly to the College is delegated by the Chancellor to members of the Strategic Leadership Team (SLT) based on his/her respective reporting structure. | ||
| Policy III.3001.C | Payroll | The purpose of this policy is to ensure timely and accurate payroll payment and timekeeping records. | ||
| Procedure III.3001.C.a | Payroll | Full-time employees and part-time faculty should complete onboarding forms, including payroll, employment, retirement, and insurance documents, electronically or in person (as assigned) no later than the third day of employment. Part-time employees may complete these documents on the campus of employment. | ||
| Procedure III.3001.C.b | Payroll Under and Overpayments | It is the employee's responsibility to confirm their pay is correct through the regular review of their payroll documentation. These documents include, but are not limited to, pay stubs, employment contracts, and salary offer letters. | ||
| Policy III.3001.D | Debt Management | This purpose of this Debt Management Policy is to provide the San Jacinto Community College District with guidelines to establish and maintain a well-defined debt management program for issuing new debt and managing outstanding debt. | ||
| Procedure III.3001.D.a | Debt Management: Post Issuance Compliance | This procedure sets forth the College’s methodology for ensuring continued post-issuance compliance with Internal Revenue Service (IRS) requirements pertaining to tax-exempt bonds and notes (TEBs), and post-issuance compliance with disclosure and contractual obligations pursuant to the requirements of the Exchange Act and the Securities Act including, in particular, Rule 15C2-12 and other applicable rules, regulations and orders. | ||
| Policy III.3001.E | Budget Preparation | The purpose of this policy is to provide guidance surrounding the annual budget process for San Jacinto College. | ||
| Procedure III.3001.E.a | Budget Preparation | Budget planning shall be an integral part of overall program planning so that the budget effectively reflects the strategic plan and annual operating goals of the College and provides the resources to implement them. | ||
| Policy III.3001.F | Tuition and Related Items | The purpose of this policy is to establish policy regarding tuition and related items, in compliance with state laws and rules. | ||
| Procedure III.3001.F.a | Tuition and Related Items | This procedure identifies resources for tuition, payment of tuition, additional expenses, and exemptions and waivers. | ||
| Policy III.3001.G | Employee Travel | The purpose of this policy is to provide guidance for faculty, staff, and administrators who engage in approved travel for the benefit of San Jacinto College while conducting official College business. | ||
| Procedure III.3001.G.a | Employee Travel | San Jacinto College travel must be for official College business. This procedure includes descriptions of authorized travel expenditures, restrictions, and specific procedures for the purchase and processing of travel reimbursements and payments. | ||
| Policy III.3001.H | Fixed Assets | To ensure that the College's fixed assets are acquired, safeguarded, controlled, disposed of, and accounted for in accordance with appropriate accounting and regulatory requirements. | ||
| Procedure III.3001.H.a | Fixed Assets | San Jacinto College requires amounts expended for facilities and equipment in excess of certain fiscal thresholds to be capitalized and depreciated. These procedures provide guidance for the management and control of capital property owned by the College, titled to the College, under the custody of the College, or for which the College is accountable to the federal government or other sponsors. If direction differs between these procedures and external regulations, sponsor or donor terms, or other internal policy or procedures, the more restrictive instruction will apply. | ||
| Policy III.3001.I | Overtime/Compensatory Time | The purpose of this policy is to communicate the College’s overtime/compensatory time compensation practice for non-exempt employees. | ||
| Procedure III.3001.I.a | Overtime/Compensatory Time |
Overtime pay is earned for hours worked over 40 during a work week. Hours submitted as vacation, jury duty or holiday pay are considered a day worked for purposes of calculating overtime. The College does not provide extra pay for employees scheduled to work Saturday or Sunday as part of a scheduled work week. |
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| Policy III.3001.J | Records Management | To ensure that San Jacinto Community College District establishes and maintains a continuing records management program that adheres to the policy and procedures consistent with the Texas Public Information Act and the Texas Local Government Records Act. | ||
| Procedure III.3001.J.a | Records Management | In compliance with the Texas Local Government Records Act, the College adopted a records management program for the management of local government records. | ||
| Procedure 4-12 | Personnel Records | An official file is kept for every district employee in the Human Resources Office. | ||
| 3002. Library | ||||
| Policy III.3002.A | Library Collection Development | The libraries will build and maintain a quality collection of both current and relevant print and on-line resources to support the mission of San Jacinto College. | ||
| Procedure III.3002.A.a | Library Collection Development | The mission of the library is to work in concert with the faculty to help educate students so that they may effectively locate, evaluate, and use the information they need in their academic studies and as lifelong learners. | ||
| Procedure 2-1 | Campus Libraries | Each campus has its own library, and professional reference assistants available during all hours that each library is open. | ||
| 3003. Internal Audit | ||||
| Policy III.3003.A | Ethical Conduct and Conflicts of Interest | The purpose of this policy is to provide trustees and employees with an understanding of ethical conduct and conflicts of interest. | ||
| Procedure III.3003.A.a | Ethical Conduct and Conflicts of Interest | The College expects its trustees and employees to act ethically and with the sole purpose of advancing the best interest of the College and its constituents. | ||
| Policy III.3003.B | Prevention of Fraud and Fraudulent Actions |
The purpose of this policy is to increase the awareness of fraud prevention. |
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| Procedure III.3003.B.a | Prevention of Fraud and Fraudulent Actions | The focus of this procedure is theft; fraud; embezzlement; bribery and kickbacks; misappropriation, misapplication, destruction, removal, or concealment of property; and undisclosed conflicts of interest that result in a benefit to themselves or other affiliated parties. | ||
| 3004. Facilities Services | ||||
| Policy III.3004.A | Remodeling and Renovation of College Facilities | The purpose of this policy is to provide a coordinated framework for evaluation and approval of proposed remodeling and renovation projects. | ||
| Procedure III.3004.A.a | Remodeling and Renovation of College Facilities | In those cases where remodeling or renovation of buildings or facilities on one of the campuses is needed, it is the responsibility of the campus Provost to obtain and submit description and written justification of the remodeling or renovation to the Associate Vice Chancellor of Facilities Services for consideration and submittal to the Strategic Leadership Team (SLT) for review and approval. | ||
| Policy III.3004.B | Sustainable Energy Management | The purpose of this policy is to improve the working and learning environment for San Jacinto College District students, faculty, staff, and other College stakeholders by sustainably managing energy and resource related matters in accordance with State and local law. | ||
| Procedure III.3004.B.a | Energy Management | The San Jacinto College administration is committed to the effective and efficient management of energy, water, and natural resources consistent with maintaining safe, secure, healthy, and productive work and instructional environments. | ||
| Policy III.3004.C | Facilities Services | The College shall conduct operations to ensure appropriate physical resources are available for College constituents. | ||
| Procedure III.3004.C.a | Facilities Services | Requests for services provided by the Facilities Services Department shall be made through a prescribed process. This process receives requests via email, interoffice mail, by telephone, or in person. | ||
| Policy III.3004.D | Keys and Proximity Cards | To maintain control over keys and proximity cards that grant access to facilities. | ||
| Procedure III.3004.D.a | Keys and Proximity Cards | Keys and proximity cards (keys) are College property and may only be issued by the appropriate campus office or by the Facilities Services Department. | ||
| Procedure 2-12 | Use Of College Facilities | The use of college facilities for college-related activities receive first priority in scheduling. However, college facilities are available for non-academic use by members of the college community, as well as individuals and groups from the community at large. | ||
| 3005. Auxiliary Services | ||||
| Policy III.3005.A | College Mail | The College Mail Policy identifies the services provided and defines the intended use of the campus mail system. | ||
| Procedure III.3005.A.a | College Mail | The procedures outline the daily operation and mail services provided to the College community by the Print & Mail Centers. | ||
| 3006. Support Services - General | ||||
| Policy III.3006.A | Use of Recording Devices by Employees and Students | To describe restrictions on the use of recording devices on campus or in connection with College operations. | ||
| Procedure III.3006.A.a | Use of Recording Devices by Employees and Students | The purpose of this procedure is to describe restrictions on the use of recording devices in College facilities and during College-related activities and working hours | ||
| Policy III.3006.B | Volunteer Service | San Jacinto College recognizes the need for volunteer service. The purpose of this policy is to enable the College to utilize volunteers while minimizing risk and protecting the interests of the College, its volunteers, and the community it serves. | ||
| Procedure III.3006.B.a | Volunteer Service | A person will only be considered a volunteer for San Jacinto College after having received official authorization from the hiring leader/organizer and Human Resources. Authorization will only be given in compliance with this procedure. | ||
| Policy III.3006.C | Animals on College Property | This policy will inform students, employees, and community members about federal requirements of an institution related to animals and the rights of a service animal owner related to the use of service animals on College property. | ||
| Procedure 111.3006.C.a | Animals on College Property | San Jacinto College supports an individual’s right to bring and to request to bring an animal on College property. The College seeks to promote safety, health, and hygiene on College property. | ||
| Policy III.3006.D | Sexual Misconduct | San Jacinto College is committed to maintaining a campus environment that is free from discrimination based on sex. | ||
| Procedure III.3006.D.a | Allegations of Sexual Misconduct | The College prohibits any student, employee, or third party from perpetrating Sexual Misconduct against any student, employee, or third party in any manner prohibited by College policy or procedure. | ||
| Procedure 2-6 | Parking | College employees register all vehicles operated on San Jacinto College property with the Police Department. | ||
| Policy III.3006.E | Use of Equipment |
The College shall control the location and usage of College-owned equipment. |
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| Procedure III.3006.E.a | Use of Equipment |
The College shall control the location and usage of College-owned equipment. This procedure is established by the College to provide guidance to faculty and staff on the various aspects of equipment management. |
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| Policy III.3006.F | Institutional Representation |
To enhance the College’s community and industry awareness and engagement, there is a need for appropriate San Jacinto College employees to participate in activities of other organizations and entities that are related to the College’s business activities in higher education or the community including associations, regulatory agencies, Rotary clubs, local Chambers of Commerce, local Economic Development groups, and nonprofit organizations. |
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| Procedure III.3006.F.a | Institutional Representation |
This procedure supports the Insitutional Representation policy. |
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| Policy V-N | Policy on Identification Cards | All employees and students at San Jacinto College are required to have a SJC ID Card in their possession and must present it upon request of SJC police officers, administration, faculty, or staff. | ||
| Procedure 3-5 | Identification (ID) Cards | College faculty and other personnel use their San Jacinto College ID cards to check out materials from the college libraries and to obtain discounts at college athletic and fine arts events. | ||
| 3007. Purchasing | ||||
| Policy III.3007.A | Purchasing |
This policy addresses the authority and requirements related to purchasing goods or services on behalf of San Jacinto College. |
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| Procedure III.3007.A.a | Purchasing | All funds deposited with San Jacinto College, regardless of source, are College funds and must be handled in accordance with State statutes and the College policies and procedures. | ||
| Policy III.3007.B | Contract Authority | This policy will address the authority and requirements related to the contracting for goods or services on behalf of San Jacinto College. | ||
| Procedure III.3007.B.a | Contract Authority | This procedure will establish contract authority for purposes of approval and execution of purchase orders, contracts, contract modifications, memoranda of understanding, letters of intent, leases agreements, and rental agreements. | ||
| Policy III.3007.C | Centralized Contracts and Purchasing Services Department | The purpose of this policy is to establish the authority for a centralized purchasing function and centralized repository for purchasing contracts for San Jacinto College. | ||
| Policy III.3007.D | Bidding |
This policy will address the legal requirements related to bidding goods or services on behalf of San Jacinto College. |
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| Procedure III.3007.D.a | Bidding | Prior to any request for bid or proposal being prepared, advertised and disseminated to prospective bidders and respondents, a solicitation request must be completed and approved by all respective budget authorities for all procurements in which funding has not already been allocated. | ||
| 3008. Safety, Health, Environment, Risk Management, and Emergency Management | ||||
| Policy III.3008.A | Use of College Owned or Leased Vehicles | San Jacinto College owns and/or leases vehicles for multiple uses to conduct its day to day business. The College strives to maintain its fleet of vehicles in good operating condition and expects those who are authorized to operate the vehicles to abide by procedure set forth in this policy. | ||
| Procedure III.3008.A.a | Use of College Owned or Leased Vehicles | Facilities Services will maintain a fleet of vehicles to be used for official college business. Campus Services will manage vehicle reservations and assign appropriate vehicles for approved travel. | ||
| Policy III.3008.B | Communicable Disease | This policy defines communicable diseases and outlines the procedures for students and employees, or others having communicable diseases. | ||
| Procedure III.3008.B.a | Communicable Disease | This procedure involves the San Jacinto College’s response to a communicable disease incident involving a student, employee, or other individual who attends a College function, event, program, activity, or meeting. | ||
| Procedure III.3008.B.b | Public Health Emergencies | San Jacinto College will take all necessary measures to ensure that the spread of an infectious or contagious disease is managed in accordance with the appropriate countermeasures recommended by public health officials of the appropriate jurisdictional agencies. | ||
| Policy III.3008.C | Emergency Incidents | This policy sets guidelines for actions to be taken during natural or man-made events that have the potential to disrupt normal College operations. | ||
| Procedure III.3008.C.a | Unscheduled Suspension of College Operations | Certain circumstance such as severe weather and technological or man-made incidents may require one or more campuses to suspend operations. | ||
| Procedure III.3008.C.b | Essential Staff | Emergencies, such as inclement weather, may arise and the Chancellor or his/her designated representative will make the decision and announcement of any suspension of College operations. | ||
| Procedure III.3008.C.c | Instructional Continuity to Make Up Lost Instructional Time | In the event circumstances during the course of a scheduled semester cause the loss of instructional minutes, it is necessary for this time to be made up during that semester. | ||
| Policy VI-KK | Policy on Tobacco Use and Smoking | The San Jacinto College District is a Tobacco Free and Smoke Free Institution, except in designated areas. | ||
| Procedure 3-10 | Tobacco Use and Smoking | This procedure specifies the guidelines in accordance with Policy VI-KK.: Policy on Tobacco Use and Smoking. | ||
| 3009. Grants Management | ||||
| Policy III.3009.A | Grants Management | The purpose of this policy is to ensure that San Jacinto Community College District adopts and maintains compliance with applicable laws, regulations, and requirements for all grants. | ||
| Procedure III.3009.A.a | Grant Pre-Award | The purpose of the Grant Pre-Award Procedure is to ensure that all submitted grant applications/proposals are developed with the approval of the San Jacinto Community College District administration, are designed to meet recognized College strategic goals and/or community needs, and do not create a conflict with other funded or pending initiatives. | ||
| Procedure III.3009.A.b | Grant Post-Award | The purpose of the Grant Post-Award Procedure is to ensure that the grant administrative objectives are achieved through a collaborative effort between the Grant Principal Investigators (PI) or Project Directors (PD), departments and members of leadership participating in grant activities, and the Office of Grants Management (OGM). | ||
| 3010. Information Technology Services | ||||
| Policy III.3010.A | Information Resources |
The purpose of this policy is to describe the requirements and expected responsibilities of the College to protect its Information Resources, and the conditions for acceptable use of College Information Resources by the College’s Users. |
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| Procedure III.3010.A.a | Information Security Program |
The College’s Information Resources are vital academic and administrative assets that require appropriate safeguards. Computer systems, networks, and data are vulnerable to ever increasing cybersecurity threats. These threats have the potential to perpetrate financial fraud and compromise the integrity, availability, and confidentiality of the information used by the College to conduct its day-to-day business. To combat these threats, Federal and State Laws require the College to take measures to protect Information Resources against unauthorized access, disclosure, modification, or destruction, whether accidental or deliberate. This Procedure describes these requirements and expected responsibilities of the College and serves as a master Procedure to be referenced by other Procedures under the associated policy. |
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| Procedure III.3010.A.b | Cybersecurity Risk Management |
The College is required to protect its Information Resources and Protected Data from unauthorized disclosure, alteration, or destruction by performing due diligence through the accomplishment of Cybersecurity Risk Assessments. Cybersecurity Security Risk Management assesses potential threats and vulnerabilities to the Confidentiality, Integrity, and Availability of the College’s Information Resources and Protected Data, and then develops and implements Risk Mitigation strategies to efficiently and effectively mitigate the Risks identified by such Risk Assessments. |
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| Procedure III.3010.A.c | Cybersecurity Incident Response |
The Incident Response Procedure (IRP) serves as the foundation for the College’s response to cybersecurity incidents. Specifically, this Procedure grants the College’s Chief Information Security Officer (CISO) the authority to appoint a Cyber Incident Response Team (CIRT) in response to actual or suspected information privacy or security event/incidents. The CIRT then has authority to investigate, respond, mitigate, and report such incidents as required by Federal and State Laws. |
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| Procedure III.3010.A.d | Prohibited Technologies |
This Procedure refers to the College’s “Security Plan for Prohibited Technologies” and “Prohibited Technologies Security Policy” as required by Texas State Law. The College may add software and hardware products with security concerns to this Procedure and will be required to remove Prohibited Technologies which are on the Texas DIR Prohibited Technology list. Throughout this Procedure, "Prohibited Technologies" shall refer to TikTok and any additional hardware or software products added to this Procedure. |
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| Procedure III.3010.A.e | Data Security |
This Procedure describes these requirements and expected responsibilities for identifying, classifying, and applying the appropriate security controls to the College’s data. The College’s Information Resources are vital academic and administrative assets that require appropriate safeguards. Computer systems, networks, and data are vulnerable to ever-increasing cybersecurity threats. These threats have the potential to perpetrate financial fraud and compromise the Confidentiality, Integrity, and Availability of the information used to conduct its College Business. To combat these threats, Federal and State Laws require the College to take measures to protect Information Resources against unauthorized access, disclosure, modification, or destruction, whether accidental or deliberate. |
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| IV. Human Resources | ||||
| 4000. Benefits | ||||
| Policy IV.4000.A | Americans with Disabilities Act | The purpose of this policy is to inform employees about how to request an accommodation under the Americans with Disabilities Act (ADA). | ||
| Procedure IV.4000.A.a | Americans with Disabilities Act | San Jacinto College will provide a reasonable accommodation to qualified individuals with a disability so they can perform the essential functions of their jobs, unless doing so causes a direct threat to these individuals or others in the workplace or if the accommodation creates an undue hardship to the College. | ||
| Policy IV.4000.B | Bereavement Leave | The College provides employees paid time off when there is a death in an employee’s immediate family. Refer to Procedure IV.4000.B.a, Bereavement Leave for the definition of immediate family. | ||
| Procedure IV.4000.B.a | Bereavement Leave | This procedure establishes a uniform process for providing paid time off to employees for absences related to the death of immediate family members, in accordance with Policy IV.4000.B, Bereavement Leave. | ||
| Policy IV.4000.C | Court Appearances/Jury Duty | The purpose of this policy is to expand on how the College manages employee court appearance absences. | ||
| Procedure IV.4000.C.a | Court Appearances/Jury Duty | When a full-time employee is summoned for jury duty, subpoenaed as a witness, or directed to testify in court proceedings, the employee should inform their immediate leader as soon as possible. | ||
| Policy IV.4000.D | Educational Advancement Incentive for Full-Time Staff and Administrators | A full-time staff or administrator may receive an incentive for each degree level obtained above that with which they were hired. | ||
| Procedure IV.4000.D.a | Educational Advancement Incentive for Full-Time Staff and Administrators | San Jacinto College recognizes the need for employees to improve their job knowledge and skills. To reward employees who choose to further their education, full-time staff and administrators may receive an incentive for each degree level obtained above that with which they were hired. | ||
| Policy IV.4000.E | Employee Assistance Program | The purpose of this policy is to define the Employee Assistance Program (EAP) and outline the services that are available to full-time employees | ||
| Procedure IV.4000.E.a | Employee Assistance Program | The current Employee Assistance Program (EAP) provider for the College is the University of Texas Employee Assistance Program (UTEAP). Appointments for counseling can be scheduled by calling (800) 346-3549 or (713) 500-3327. | ||
| Policy IV.4000.F | Family and Medical Leave | The Family and Medical Leave Act of 1993 (FMLA) requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to eligible employees. | ||
| Procedure IV.4000.F.a | Family and Medical Leave | The Family and Medical Leave Act of 1993 (FMLA) requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to eligible employees. | ||
| Policy IV.4000.G | Holidays | The purposed of this policy is to define the College’s holiday policy. | ||
| Procedure IV.4000.G.a | Holidays | Eligible full-time employees will be paid for holidays at their current rate of pay. The specific dates of the holidays are listed in the academic calendar. | ||
| Policy IV.4000.H | Insurance | The Texas Insurance Code authorizes group insurance for eligible employees under the terms and conditions established by the Employees Retirement System (ERS) and the San Jacinto College Board of Trustees. | ||
| Procedure IV.4000.H.a | Insurance | Employees of a higher education institution that participate in the state's insurance program may elect to enroll in the insurance coverage offered by the Employees Retirement System (ERS). The health insurance plan, for which all full-time employees and certain part-time employees are eligible, includes medical coverage through the state and basic term life insurance. | ||
| Policy IV.4000.I | Lactation | The purpose of this policy is to provide a process for arranging an appropriate location and a reasonable amount of break time to accommodate employees who are nursing for a period of up to one calendar year after the birth of the nursing child, pursuant to applicable state and federal laws. | ||
| Procedure IV.4000.I.a | Lactation | Employees should inform their leader as soon as possible of their intention to continue nursing following their leave of absence. | ||
| Policy IV.4000.J | Military Leave | The purpose of this policy is to outline the College’s administration of military leave in compliance with federal and state regulations. | ||
| Procedure IV.4000.J.a | Military Leave | Full-time employees of San Jacinto College who are members of the state military forces, National Guard, or of the reserve components of the United States Armed Forces will be granted a leave of absence from their duties when they are engaged in authorized training or duty ordered by the proper authority, not to exceed 15 workdays in any one federal fiscal year (October 1st through September 30th). | ||
| Policy IV.4000.K | Retirement Plan for Part-time Employees | The College does not participate in Social Security; therefore, the purpose of this policy is to outline the Federal Insurance Contributions Act (FICA) alternative retirement plan for part-time employees | ||
| Procedure IV.4000.K.a | Retirement Plan for Part-time Employees | Part-time employees must be enrolled in the part-time Federal Insurance Contributions Act (FICA) alternative retirement plan and must pay Medicare taxes | ||
| Policy IV.4000.L | Personal Business Leave | An employee is allowed up to twenty-four (24) hours of leave for those cases of personal business when an employee needs to be off work, but the absence is not covered under sick leave. | ||
| Procedure IV.4000.L.a | Personal Business Leave | Full-time employees will have twenty-four (24) hours of their sick leave accrual allocated to personal business leave at the beginning of each fiscal year. | ||
| Policy IV.4000.M | Retirement Plan for Full-Time Employees | The College does not participate in Social Security; therefore, the purpose of this policy is to outline the retirement plan options for full-time employees through the Teacher Retirement System of Texas or the Optional Retirement Program. | ||
| Procedure IV.4000.M.a | Retirement Plan for Full-Time Employees | Teacher Retirement System of Texas (TRS) is a defined benefit plan. A payroll deduction is made from the employee’s salary, while the College and the state also contribute a percentage. | ||
| Policy IV.4000.N | Sick Bank | The purpose of the College Sick Bank is to provide eligible full-time employees additional sick leave hours in the event of a catastrophic injury or illness to the employee or the employee’s spouse, parent, or child. | ||
| Procedure IV.4000.N.a | Sick Bank | The purpose of the College Sick Bank is to provide eligible full-time employees additional sick leave hours in the event of a catastrophic injury or illness to the employee or the employee’s spouse, parent, or child. | ||
| Policy IV.4000.O | Sick Leave | Full-time employees are eligible to receive sick leave. Sick leave provides paid time off for illness or injury or when the medical condition of the employee prevents the performance of the employee's regularly assigned duties. | ||
| Procedure IV.4000.O.a | Sick Leave | Full-time employees are eligible to receive sick leave. Sick leave provides paid time off for illness or injury or when the medical condition of the employee prevents the performance of the employee's regularly assigned duties. | ||
| Policy IV.4000.P | Tuition Reimbursement and Spouse/Dependent Tuition Discount | The purpose of this policy is to define the Tuition Reimbursement and Spouse/Dependent Tuition Discount process at the College. | ||
| Procedure IV.4000.P.a | Tuition Reimbursement and Spouse/Dependent Tuition Discount | The College will reimburse active, full-time, employees who have completed six (6) months of continuous service at the time of enrollment for classes taken at San Jacinto College. | ||
| Policy IV.4000.Q | Vacations | To define the category of full-time employees who are eligible for vacation leave. | ||
| Procedure IV.4000.Q.a | Vacations | Employees of the College, who do not take additional time off between the various parts of term, and whose regular employment status covers a period of 12 months are eligible for vacation leave each fiscal year. | ||
| 4001. Compensation | ||||
| Policy IV.4001.A | Compensation | The College has established a compensation program for each employee classification. | ||
| Procedure IV.4001.A.a | Administrator and Staff Salaries | The College has established a compensation program for each employee classification. | ||
| Procedure IV.4001.A.b | Faculty Salaries | Faculty salaries are based on the Board approved salary or rate schedule adopted by the Board of Trustees and published annually by the Human Resources Department. | ||
| Procedure IV.4001.A.c | Faculty Formula Pay | Formula pay for summer and mini semesters is set at the Board approved salary or rate listed on the annual salary or rate schedule. | ||
| Procedure IV.4001.A.d | Extra Service Agreements | Extra Service Agreements (ESA) may be developed between the administration and exempt employees for special projects, typically when such assignments are accomplished outside the scope of the individual's regular duties and work schedule. | ||
| Procedure IV.4001.A.e | Stipends | A stipend is a fixed sum of compensation paid every pay period as supplemental pay for a variety of additional duty assignments or for faculty serving in an official capacity for the College. A stipend may also be a fixed sum paid every pay period to defray specific expenses. |
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| Procedure IV.4001.A.f | Market Premiums | Full-time faculty in specific academic or technical disciplines may be eligible for monthly instructional market premium supplemental payments in addition to their base salary. | ||
| Procedure IV.4001.A.g | Non-Exempt Employees and Overtime | The Fair Labor Standards Act (FLSA) regulates the Federal policy on minimum wage and overtime payments. Generally, employees covered by the FLSA must be paid overtime for hours worked over 40 during a work week at a rate of pay that is one and one half the regular hourly rate. | ||
| Procedure IV.4001.A.h | Exempt Employees | The Fair Labor Standards Act (FLSA) regulates Federal policy on minimum wage and overtime payments. Some categories of employees (executives, administrators, faculty, counselors, and other professionals) are exempted from the provisions of the FLSA by the nature of their job duties and salary levels and are paid a monthly salary. | ||
| Procedure IV.4001.A.i | Merit Salary Increases | Full-time, regular employees are eligible for annual merit salary increases when funds are authorized by the Board of Trustees. | ||
| Procedure IV.4001.A.j | Reclassification and Reorganization | The Compensation team in Human Resources is tasked with maintaining a competitive salary structure and processes in order to attract and retain qualified employees in all College positions. | ||
| Procedure IV.4001.A.k | Working during Emergencies or Weather-Related Events | Providing a safe and secure environment for students, faculty, staff, and community is a top priority at San Jacinto College. San Jacinto College has created SJC AlertMe, which will contact members of the College community through email, voice, and text messages in the event of an emergency situation. | ||
| Procedure IV.4001.A.l | Compensation during an Unscheduled College Closure | This procedure specifies the basic guidelines for use by College personnel during an unscheduled College closure. | ||
| 4002. Employee Relations | ||||
| Policy IV.4002.A | Protection from Retaliation for Reporting Suspected Wrongdoing | San Jacinto College is committed to providing a work environment in which employees may express their concerns about suspected wrongdoing without fear of retaliation. | ||
| Procedure IV.4002.A.a | Protection from Retaliation for Reporting Suspected Wrongdoing | Retaliation is workplace conduct or employment decisions that a reasonable employee would view as materially adverse and whose purpose or effect is to discourage employees from exercising their rights under this procedure or under the law. | ||
| Policy IV.4002.B | Termination or Demotion of Contractual Employees | This policy establishes uniform standards for termination or demotion of an employee during the term of the employee’s contract. This policy does not apply to the non-renewal of Faculty, Staff, or Administrator contracts at the end of the contract term. | ||
| Procedure IV.4002.B.a | Termination or Demotion of Contractual Employees |
This procedure specifies the procedures for termination or demotion of a contractual employee during the term of an existing contract. |
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| Policy IV.4002.C | Termination or Demotion of Non-Contractual Employees |
This policy establishes a uniform practice for termination or demotion of non-contractual employees. Non-contractual employees are employed at will. |
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| Procedure IV.4002.C.a | Termination or Demotion of Non-Contractual Employees |
The purpose of this procedure is to outline the process for termination or demotion of a non-contractual employee. This procedure applies to all non-contractual employees regardless of whether the employee is employed on a full-time or part-time basis. |
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| Policy IV.4002.D | Renewal and Non-Renewal of Contractual Employees | This policy establishes a uniform practice for the renewal and non-renewal of contractual employees of San Jacinto College. | ||
| Procedure IV.4002.D.a | Renewal and Non-Renewal of Contractual Employees | This policy establishes a uniform practice for the renewal and non-renewal of contractual employees of San Jacinto College. | ||
| Policy IV.4002.E | Employee Performance Counseling and Corrective Action |
Each employee of San Jacinto College is expected to perform their job responsibilities in a positive and professional manner and to contribute to the College’s achievement of its educational mission. |
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| Procedure IV.4002.E.a | Employee Performance Counseling and Corrective Action |
The purpose of this procedure is to provide an overview of standards and methods that leaders should use when working with employees to improve employee performance or behavior. |
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| Policy IV.4002.F | Employee Concerns and Grievances |
This policy establishes a uniform process for resolving employee concerns and grievances using a fair and consistent process that complies with state and federal laws. Employees who use the concerns or grievance procedures may do so with the knowledge that they will be protected from prejudice, disparate treatment, restraints, retaliation, or reprisal of any nature for having filed a concern or grievance. |
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| Procedure IV.4002.F.a | Employee Concerns and Grievances |
This procedure specifies the process for bringing forth an employee concern or grievance in accordance with Policy IV.4002.F, Employee Concerns and Grievances. |
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| Policy IV.4002.G | Employee Harassment and Discrimination |
It is the policy of the San Jacinto College to provide an educational, employment, and business environment free of discrimination based on race, creed, color, national origin, citizenship status, age, disability, pregnancy and pregnancy-related conditions, religion, gender/sex, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status. This policy on discrimination encompasses discriminatory harassment and sexual misconduct. The College desires to foster and support a culture of mutual respect, communication, and inclusion for all employees and to provide procedures for the prompt, thorough, and impartial investigation, and resolution of complaints. |
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| Procedure IV.4002.G.a | Employee Harassment and Discrimination |
This procedure implements the College’s policy against employee harassment and employee discrimination, including employee complaints. |
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| Procedure IV.4002.G.b | Employee Sexual Harassment and Sexual Misconduct |
This procedure implements the College’s policy against employee harassment in which the complaint alleges sexual misconduct such as sexual harassment, sexual assault, dating violence, domestic violence, stalking, and/or other inappropriate conduct of a sexual nature. |
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| Policy VI-W | Policy on Work Place Violence | San Jacinto College is committed to maintaining a safe working and learning environment for all members of the college community. | ||
| Procedure 3-11 | Work Place Violence | San Jacinto College is committed to maintaining a safe working and learning environment for all members of the college community. In order to maintain that environment, San Jacinto College will not tolerate threats, acts of aggression or violence by employees, students or visitors to the campuses. | ||
| 4003. Employment | ||||
| Policy IV.4003.A | Filling Vacancies | This policy addresses the process for filling vacancies at San Jacinto College. | ||
| Procedure IV.4003.A.a | Job Vacancies | This procedure specifies the process for implementing, requesting, and posting vacancies. | ||
| Procedure IV.4003.A.b | Interview Committee | This procedure specifies the process for forming interview committees and identifies the responsibilities for its members. | ||
| Procedure IV.4003.A.c | Selection of a Department Chair | This procedure specifies the interview committee process for the selection of a Department Chair and identifies the responsibilities for its members. | ||
| Policy IV.4003.B | Transcripts, Licenses, and Certificates | This policy addresses required job related official transcripts, licenses, certificates, and other documentation at San Jacinto College. | ||
| Procedure IV.4003.B.a | Transcripts, Licenses and Certificates | This procedure specifies the process for submitting transcripts, required licenses and certificates, and updates to employee records at San Jacinto College. This procedure applies to all employees. | ||
| Policy IV.4003.C | Outside Employment | This policy provides guidance regarding employment outside of the College. | ||
| Procedure IV.4003.C.a | Outside Employment | Full-time employment by San Jacinto College involves the commitment of the individual’s time, energy and primary loyalty to the College. Consulting, professional activities, or other outside employment must not impair the individual’s ability to fulfill their duties at the College. | ||
| Policy IV.4003.D | Acceptance of Resignation or Retirement | The San Jacinto College Board of Trustees has authorized the Chancellor, members of the Strategic Leadership Team (SLT), or a designated senior administrator who is a direct report to the Chancellor or SLT member to accept an employee’s resignation or retirement on behalf of the Board. | ||
| Procedure IV.4003.D.a | Employee Exits | With the exception of approved leave under the Family Medical Leave Act (FMLA), a resignation date is the last day the employee physically works for the College. | ||
| Policy IV.4003.E | Employee Referral Program | This procedure specifies the process of the Employee Referral Program. | ||
| Procedure IV.4003.E.a | Employee Referral Program | This procedure specifies the process of the Employee Referral Program. | ||
| Policy IV-A | Policy Definitions | This policy outlines definitions that are applicable to Human Resources policies. | ||
| Policy IV-B-1-a | Policy on Equal Opportunity Institution | The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws. | ||
| I | Equal Opportunity Affirmative Action Statement | The San Jacinto College District is committed to equal employment opportunity and shall provide training to all newly hired employees on college polices and state and federal laws that prohibit discrimination, including sexual harassment, no later than thirty days after the date of hire. | ||
| Policy IV-C-1 | Policy on Employment of Contracted Personnel | The Board of Trustees shall employ a Chancellor of the college for a term not to exceed three years. Other employees, including faculty, administrators and professionals, may be employed by the Board of Trustees under the specific terms of a contract upon recommendation of the Chancellor. | ||
| Policy IV-C-2 | Policy on Employment of Non-Contracted Personnel | Non-contracted employees, including part-time faculty, staff and professional staff
who have not been given a contract, will serve at the will of the Board of Trustees upon recommendation of the Chancellor. |
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| Policy IV-C-5 | Policy Concerning Assignment to Acting Positions | From time to time employees may be assigned duties on an acting basis to assist in the orderly coordination of the college district. | ||
| Policy IV-C-4 | Policy on Interviewing and Recommending Full-time Contracted Personnel | There shall be on each campus of the college, a personnel committee charged with the responsibility of interviewing qualified applicants for full-time contracted personnel vacancies for the purpose of formulating a recommendation to the district office. | ||
| Policy IV-C-7 | Policy on Medical Examinations | The college reserves the right to require an employee to undergo a medical examination (physical or mental) to secure a licensed practitioner's certification that the employee can perform his or her essential job functions whenever circumstances indicate this to be an item of concern. | ||
| Policy IV-C-8 | Policy on New Employee Medical Examinations | New employees with job classifications of maintenance employees, police officers, cafeteria workers, child care employees, printing employees and bookstore employees will be required to undergo a physical examination prior to their first day of employment to determine if they are fit to perform the essential functions of their job. This will be done by a licensed practitioner selected by the college and paid by the college. | ||
| Policy IV-C-9 | Policy on Nepotism | An applicant, whether internal or external, shall not be hired by the District in any full-time, part-time, or temporary position when the applicant would directly or indirectly be supervised by, or be supervisory to, a current district employee who is related to the applicant within the third degree of consanguinity or second degree by affinity as defined by the state nepotism statues. | ||
| Procedure 3-7 | Nepotism | An applicant, whether internal or external, shall not be hired by the District in any full-time, part-time or temporary position when the applicant would directly or indirectly be supervised by, or be supervisory to, a current district employee who is related to the applicant within the third degree of consanguinity or second degree by affinity as defined by the state nepotism statues. | ||
| Policy IV-G-5 | Policy on Reduction in Force | This policy establishes a uniform process for implementing a reduction in force (RIF) at the College. | ||
| Procedure 4-22 | Reduction in Force | This procedure specifies the guidelines for documenting and implementing a Reduction in Force (RIF) in accordance with Policy IV-G-5 Reduction in Force. | ||
| Procedure 3-2 | Drug-free Workplace | College policies relating to the use of illegal drugs and alcoholic beverages have been established by the Board of Trustees of San Jacinto College in compliance with state and federal law. | ||
| Procedure 4-5 | Employee Transfers | Full-time faculty may be considered for an open faculty position on another campus by preparing a letter of interest to the Human Resources Office, along with any additional materials deemed appropriate for the particular position. | ||
| Procedure 5-1 | Faculty Recruitment | The College describes appointment and recruitment procedures in the faculty handbook and other published documents. | ||
| 4004. Performance Management | ||||
| Policy IV.4004.A | Secondary Review of Validated Performance Rating | Employees who have expressed a concern about their validated performance rating will utilize the Secondary Review process for their request. | ||
| Procedure IV.4004.A.a | Secondary Review of Validated Performance Rating | This procedure specifies the process for reviewing a validated performance rating. The review process defined in this Secondary Review procedure is the exclusive means of requesting a review of the validated performance rating. | ||
| Policy IV-F-1 | Policy on Performance Management for Full-Time Faculty, Staff and Administrators | San Jacinto College District is committed to providing the highest quality service to its external constituent communities and among its internal departments. | ||
| Procedure 4-11 | Performance Management for Full-Time Faculty, Staff and Administrators | The performance management processes for full-time faculty, staff, and administrators will be both cooperative and on-going. | ||
| 4005. Human Resources - General | ||||
| Policy IV.4005.A | Remote and Alternate Work Schedule Arrangements | The purpose of the Remote and Alternate Work Schedule Arrangements Policy is to authorize eligible full-time employees to work a remote or alternate work schedule under unrestricted or altered operations, when the appropriate approvals have been obtained. | ||
| Procedure IV.4005.A.a | Remote Work | Remote Work is a cooperative arrangement between the College and the employee. The remote work arrangement is based on the needs of the position, work group or department, and the employee’s overall performance. | ||
| Procedure IV.4005.A.b | Alternate Work Schedule | The purpose of this procedure is to promote alternate work schedule arrangements that 1) support operational efficiency and where possible improve service, 2) ensure high quality, uninterrupted service, 3) create cost savings or are cost neutral, and 4) ensure that departments are staffed and operate in a manner that assures work continuity. | ||
| V. Instruction | ||||
| 5000. Courses | ||||
| Policy V.5000.A | Auditing Courses | This policy informs students of the ability to audit a course and recognizes that there are specific requirements set forth by the San Jacinto College that a student must meet in order to audit a course. | ||
| Procedure V.5000.A.a | Auditing Courses | Approval to audit a credit course may be granted to individuals who complete the audit application with the Admissions office on each campus. | ||
| Policy V.5000.B | Scheduling Classes | San Jacinto College will determine which courses will be offered, when courses will be offered, the modality of courses, the size of class enrollments, and the location of classes. | ||
| Procedure V.5000.B.a | Scheduling Classes | Building class schedules and faculty class assignments are the responsibility of the Department Chair. Some class schedules may be initiated by a Program Director or Lead Faculty but must be reviewed for accuracy and approved by the Department Chair. | ||
| 5001. Classroom Management | ||||
| Policy V.5001.A | Student Attendance | The purpose of this policy is to explain the importance of students attending all classes. | ||
| Procedure V.5001.A.a | Student Absences for Religious Holidays | In accordance with House Bill 256, a student who is absent from class for the observance of a religious holiday will be allowed to take an examination or complete an assignment scheduled for that day within a reasonable time (set by the instructor) after the absence. A student who is excused under House Bill 256 will not be penalized for the absence but may be penalized for failure to complete the assignment or examination satisfactorily. | ||
| Procedure V.5001.A.b | Military Service | Students who are called up for active military duty, after the last day to withdraw or drop, are allowed to drop with a W even if they are failing at the time they are activated. | ||
| Procedure V.5001.A.c | Shift Workers | San Jacinto College has always tried to accommodate shift workers. Sometimes this requires that a student completes course assignments, attends class, and takes examinations from two different faculty members. | ||
| Policy V.5001.B | Classroom Behavior | The purpose of this policy is to state San Jacinto College’s general position on classroom behavior. | ||
| Procedure V.5001.B.a | Cheating, Plagiarism, Collusion, and Fabrication | Integrity is one of the core values at San Jacinto College. As such, students are expected to exhibit honesty, integrity, high standards, and freedom from lies and fraud in their academic work. | ||
| Policy V.5001.C | Student Final Grade Appeal | This policy intends to provide students a process to appeal a final grade in a course that is believed to be incorrect. This policy and process serves to achieve in a timely manner, a fair and equitable review in order to determine if a grade change is justified or not justified. | ||
| Procedure V.5001.C.a | Student Final Grade Appeal Process | If a student has reason to believe that a final letter grade is incorrect, the student may appeal the final letter grade received in the course. The student shall initiate the appeal process as soon as possible following the receipt or electronic posting of the grade. | ||
| Policy V.5001.D | Safety in the Teaching/Learning Environment | San Jacinto College is committed to providing a safe, secure, and healthy environment for faculty, staff, students, administration, and visitors. | ||
| Procedure V.5001.D.a | Safety in the Teaching/Learning Environment | This procedure outlines the responsibilities of various areas of the College regarding safety in the teaching/learning environment. | ||
| 5002. Instruction - General | ||||
| Policy V.5002.A | Definition of Credit Hour | The purpose of this policy is to define a credit hour at San Jacinto College. | ||
| Procedure V.5002.A.a | Definition of Credit Hour | Regardless of Part of Term, San Jacinto College courses are scheduled to meet the required minutes as determined by State and Federal regulations. | ||
| Policy VI-E | Policy on Faculty Meetings | Problems concerning the college or faculty in general may be brought before regular faculty meetings for discussion and decision. Faculty meetings and in-service workshops will be held at intervals at a time deemed necessary by the President. | ||
| Procedure 5-22 | Full-time Faculty Substitution Pay | Full-time faculty members will be paid for substituting for an absent faculty member at the appropriate hourly lecture or lab rate. | ||
| 5003 | ||||
| Policy V.5003.A | Academic Freedom | The purpose of this policy is to provide guidance to the San Jacinto College community regarding the rights and responsibilities that constitute academic freedom. | ||
| Procedure V.5003.A.a | Academic Freedom | Faculty will follow procedural guidelines intended to guide the exercise of academic freedom at San Jacinto College. | ||
| Policy IV-E-14 | Policy on Intellectual Property Rights and Honoraria | The San Jacinto College District may ask a full-time employee to write a book to be used as the adopted text for a course of study. If the employee agrees to write the book, the college will publish it, and the faculty member will be paid a royalty to be mutually agreed upon. | ||
| Procedure 5-15 | Professional Publishing | This procedure defines the process to be followed concerning faculty publications of books. |
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| Policy VI-K | Policy Regarding Appropriate Use of Copyrighted Materials | It is the policy of the College to comply with federal and state laws regulating the use of copyrighted, patented, trademarked, and other proprietary materials in all | ||
| Procedure 2-5 | Instructional Copyright and Performance Licensing | Copyright protection subsists, in accordance with United States Copyright Law, 17 U.S.C. 101-1332, in original works of authorship fixed in tangible medium of expression, now known or later developed, from which they can be perceived, reproduced, or otherwise communicated, either directly or with the aid of a machine or device. | ||
| VI. Students | ||||
| 6000. Student Records | ||||
| Policy VI.6000.A | Student Records Management | The purpose of this policy is to state the types of records maintained by San Jacinto College, define the terms associated with these various types of records, and explain the process for amending records. | ||
| Procedure VI.6000.A.a | Student Records Management | The College has developed processes for maintaining student records. The College follows the American Association of Collegiate Registrars and Admissions Officers recommendations and guidelines for retention and disposal of records and the Local Retention Schedule Junior College as submitted to the Texas State Library and Archives Commission | ||
| Policy VI.6000.B | Confidentiality of Student Records | The purpose of this policy is to inform students and staff about the types of student records maintained at San Jacinto College, to inform students of the rights they have related to the review and disclosure of their records per federal and state legislative mandates, and to inform employees regarding processes for treating student records with the utmost care. | ||
| Procedure VI.6000.B.a | Confidentiality of Student Records | San Jacinto College has developed processes for maintaining the confidentiality of student records. Prospective and current students interested in learning more about the types of student records maintained by the College, the federal and state legislative mandates regarding student records, the defined terms associated with student records, and the guidelines by which student records can be reviewed and released, should refer to the College Catalog or the website for more information. | ||
| Policy VI.6000.C | Transcript Notation | The purpose of this policy is to show San Jacinto College’s compliance with state laws regarding transcript notation. | ||
| Procedure VI.6000.C.a | Transcript Notation | Under Texas State law, if a student is ineligible to reenroll in a postsecondary educational institution for a reason other than an academic or financial reason, including determinations made as a result of the student disciplinary process, the institution shall include on the student’s academic transcript a notation stating that the student is ineligible to reenroll for a reason other than an academic or financial reason. | ||
| Policy VI.6000.D | Awarding Honorary Degrees | The purpose of this policy is to define the parameters through which San Jacinto College will award honorary degrees. | ||
| Procedure VI.6000.D.a | Awarding Honorary Degrees | The purpose of this procedure is to define the steps through which the College will award honorary degrees. | ||
| Policy VI.6000.E | Awarding Posthumous Degrees | The purpose of this policy is to provide guidance to the San Jacinto College community regarding the awarding of posthumous degrees. | ||
| Procedure VI.6000.E.a | Awarding Posthumous Degrees | When a student dies prior to completing requirements for a degree at San Jacinto College, the College may recognize the student posthumously by the awarding of a degree or a certificate of recognition. | ||
| 6001. Financial Aid | ||||
| Policy VI.6001.A | Financial Aid | This policy explains the overall function of the Financial Aid division. | ||
| Procedure VI.6001.A.a | Student Employees | The Internal Revenue Services (IRS) released guidelines (Revenue Procedure 98-16, IRB 19985, 19, January 16, 1998) to assist schools in determining what wages are Federal Insurance Contributions Act (FICA) taxable and clarifying the definition of “student employee.” | ||
| Procedure VI.6001.A.b | Federal and Texas Work Study Student Employees | To qualify for employment under Federal or Texas Work Study, students must have Federal or Texas Work Study eligibility and be enrolled and regularly attending classes at San Jacinto College. | ||
| Procedure VI.6001.A.c | Return of Title IV Funds | If a student withdraws from San Jacinto College, the College, the student, or both may be required to return some or all of the federal funds awarded to the student for that semester. | ||
| Procedure VI.6001.A.d | Types of Funds Awarded by Financial Aid | Federal Pell Grants are awarded only to undergraduate students who haven’t already earned a bachelor’s or professional degree. If qualified, this would be the primary part of a student’s financial aid package. If students enroll in less than 12 hours either during the Fall and Spring terms, students may have Pell eligibility for the summer term. | ||
| Procedure VI.6001.A.e | Satisfactory Academic Progress | The government sets official standards of satisfactory academic progress (SAP) for students to receive financial aid, which are reviewed at the end of every semester. | ||
| Procedure VI.6001.A.f | Financial Aid Appeals |
Students who have been suspended from receiving financial aid due to a low GPA and/or Pass Rate Component may regain eligibility by:
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| 6002. Educational Planning, Counseling, and Completion | ||||
| Policy VI.6002.A | Academic Suspension Appeal | This policy will inform both San Jacinto College students and transfer students about the right to appeal the academic status of academic suspension. | ||
| Procedure VI.6002.A.a | Academic Suspension Appeal | San Jacinto College students on academic suspension who have not completed their term of suspension may request an appeal for immediate reinstatement when truly extenuating circumstances exist. | ||
| Policy VI.6002.B | Accessibility Services For Students | Students with disabilities may be eligible for certain accommodations such as additional testing time, registration assistance, or interpreting services. | ||
| Procedure VI.6002.B.a | Accessibility Services For Students | Students with disabilities may be eligible for certain accommodations such as additional testing time, registration assistance, or interpreting services. | ||
| 6003. Enrollment Services | ||||
| Policy VI.6003.A | Evaluation of Transcripts for Transfer Students | This policy defines the types of transfer student transcripts that San Jacinto College evaluates. | ||
| Procedure VI.6003.A.a | Evaluation of Transcripts For Transfer Students | Students may request San Jacinto College to conduct a course-by-course evaluation of official transcripts from regionally accredited colleges and universities or a college or university that has been approved by committee review. | ||
| Policy VI.6003.B | Admissions | In accordance with the Texas Administrative Code Title 19 and Texas Education Code 130.0011, San Jacinto College is an open admissions institution that ensures that all individuals who can benefit from postsecondary education have an opportunity to enroll. | ||
| Procedure VI.6003.B.a | Admissions | San Jacinto College is an open admissions institution, and all students are welcome to apply. | ||
| Procedure VI.6003.B.b | Senior Citizens Enrolling for Classes | Under Texas Education Code (Section 54.365), a college may allow senior citizens 65 years of age or older (by the first day of classes of the specific enrollment term) to enroll in up to six credit hours per term without paying tuition, providing there is space available. | ||
| Policy VI.6003.C | Resident Status | The purpose of the policy is to show the College’s compliance with state laws regarding residency statuses for tuition purposes. | ||
| Procedure VI.6003.C.a | Resident Status Definitions | Under Texas state law, an individual's residency classification is based on information from the individual’s ApplyTexas application. | ||
| Policy VI.6003.D | Course Drop Limit | The purpose of this policy is to provide information about the state-mandated limit of six dropped courses while a student is pursuing undergraduate coursework at any public institution of higher learning in Texas. | ||
| Procedure VI.6003.D.a | Course Drop Limit | Undergraduate students enrolling as first-time freshmen at a public institution of higher education in Texas in Fall 2007 or thereafter are limited to a total of six dropped courses during their entire undergraduate career. | ||
| 6004. Student Rights and Responsibilities | ||||
| Policy VI.6004.A | Compliance with Health Insurance Portability and Accountability Act (HIPAA) | The Health Insurance Portability and Accountability Act (HIPAA) is federal legislation that provides data privacy and security provisions for safeguarding medical information. | ||
| Procedure VI.6004.A.a | Compliance with Health Insurance Portability and Accountability Act (HIPAA) | San Jacinto College complies with the HIPAA related policies of affiliated hospitals, clinics, labs and other health care entities. | ||
| Policy VI.6004.B | Student Conduct and Discipline | The purpose of this policy is to uphold that students must abide by the rules, regulations and accepted practices established by the College and that are established by local, state, and federal government entities while they conduct business on any of the college campuses. | ||
| Procedure VI.6004.B.a | Student Conduct and Discipline | San Jacinto College publishes clear and specific standards of student conduct considered essential to protect and preserve the educational purpose, scholastic integrity, and facilities of the College. | ||
| Policy VI.6004.C | Student Complaints | This policy will serve the purpose of formally informing students and employees about complaint processes related to the Code of Student Conduct and Complaint Processes, including: harassment, discrimination, sexual misconduct, general student complaints, grade appeals, and financial aid appeals. | ||
| Procedure VI.6004.C.a | Students Complaints | Specific procedures exist for students related to reporting complaints. | ||
| Policy VI.6004.D | Pregnancy and Parenting | This policy provides rules and procedures for the San Jacinto College to comply with state and federal laws prohibiting discrimination against pregnant and parenting persons. | ||
| Procedure VI.6004.D.a | Pregnancy and Parenting Accommodations | This provides procedures to support the policy for San Jacinto College to comply with state and federal laws prohibiting discrimination against pregnant and parenting persons. | ||
| Procedure VI.6004.D.b | Student Lactation Access | This procedure clarifies student lactation access. | ||
| Policy IV-B-3-a | Policy on Student Harassment | It is the policy of the San Jacinto College to provide an educational, employment, and business environment free of discrimination based on race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status. | ||
| Procedure 1-1 | Student Harassment | It is the policy of the San Jacinto College to provide an educational, employment, and business environment free of discrimination based on race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status. T | ||
| 6005. Athletics | ||||
| Policy VI-BB | Policy for Governing Intercollegiate Athletics | The Chancellor is responsible for the over-all administrative organization of the San Jacinto College District and for exercising appropriate administrative and fiscal control over the college's intercollegiate athletics program. | ||
| Policy VI-HH | Policy on Drugs and Testing for Student Athletes | Students are prohibited from using or being under the influence of illegal drugs and substances prohibited by college policy. | ||
| VII. Community and Government Relations | ||||
| 7000. Electioneering | ||||
| Policy VII.7000.A | Electioneering | This policy addresses the use of facilities for those who will electioneer during early voting and Election Day voting if the College is selected as a polling location. | ||
| Procedure VII.7000.A.a | Electioneering | The College may make its facilities available for use as a polling place in any election that covers territory in which the facilities are located. | ||
| 7001. Marketing and Public Relations | ||||
| Policy VII.7001.A | Public Relations | The policy on public relations establishes the responsibilities of the Marketing, Public Relations and Government Affairs department in regards to public relations for San Jacinto College. | ||
| Procedure VII.7001.A.a | Public Relations | The San Jacinto College Marketing, Public Relations, and Government Affairs department strives to continuously enhance the College’s public profile and to keep stakeholders informed and engaged via multi-platform communication channels and initiatives. | ||
| Policy VII.7001.B | Publications, Academic Calendar, Distribution of Literature and Advertising | San Jacinto College recognizes that its students and employees have a First Amendment right to freedom of expression. This policy is designed to promote the orderly distribution of materials, to ensure efficient use of college resources, and to minimize campus disruption. | ||
| Procedure VII.7001.B.a | Publications, Academic Calendar, Distribution of Literature and Advertising | It is the responsibility of the Vice President, Marketing and Public Relations to determine that the content, design, purpose and printing format of College publications serve the goals and objectives of San Jacinto College. | ||
| 7002. Events | ||||
| Policy VII.7002.A | Alcohol Usage at Events on College Property | The consumption, possession, serving, and/or use of alcohol is strictly prohibited on all College Property. However, the Chancellor is authorized to permit the use, serving, or consumption of alcohol for persons aged 21 and over as identified in this policy. | ||
| Procedure VII.7002.A.b | Alcohol Usage in College Programs | Procedures for alcohol use in academic curriculum programs or class (culinary arts). | ||
| Procedure VII.7002.A.a | Alcohol Usage at Events on College Property | The Chancellor must authorize any event or program that will utilize the use, serving and/or consumption of alcohol on College Property. | ||
| 7003. Expressive Activities | ||||
| Policy VII.7003.A | Expressive Activities | The purpose of this policy, and the associated procedure, is to provide guidance to the San Jacinto College community regarding freedom of expression that occurs on the College campuses and the District Administration buildings. | ||
| Procedure VII.7003.A.a | Expressive Activities | The purpose of this procedure is to provide guidance to the San Jacinto College community regarding freedom of expression that occurs on the College campuses and the District Administration buildings. | ||
| 7004. Public Information Requests | ||||
| Procedure 4-10 | Public Information Request | San Jacinto College, its employees and elected Trustees, are subject to numerous state and federal mandates pertaining to the management of information. The Texas Public Information Act (PIA) gives the public the right to full and complete information regarding the official acts of public employees, elected Board members, and governmental agencies. This act requires the college to make available for examination and copying all information collected, assembled, or maintained by the College, unless the information falls within a statutory exception. |
