Our vendors help make San Jacinto College a thriving community and a leader in the educational space. If you’re looking to make a difference and grow your business, join the dozens of other vendors supporting our mission and vision !
In the Contracts and Purchasing Services department, we’re committed to providing value and customer satisfaction by procuring goods and services for the college. Our responsibilities include:
Set up your free profile in Ionwave to find and submit solicitation requests. Be sure to keep all your information up to date.
Keep an eye out for solicitations published as legal advertisements in the Daily Court Review. Or, search for solicitations on Ionwave, Electronic State Business Daily, or Onvia DemandStar. Then, submit responses to solicitations via the Ionwave system.
After the College issues a purchase order and the purchase is complete, submit itemized invoices that include a purchase order number, a copy of the bill of lading, and the freight waybill. Invoices should not include federal excise, state, or city sales tax. Send invoices to: Accounts.Payable@sjcd.edu or mail to Accounts Payable, 4620 Fairmont Parkway, Suite A2.213, Pasadena, TX 77504. You’ll receive your payment within 30 days.
Go to the Ionwave e-bidding and supplier management system to register your business. The system will automatically notify you about future bidding opportunities. Please note that food vendors are required to register in Ionwave.
Yes. San Jacinto College is classified as a political subdivision and is exempt from paying Texas sales tax and Texas hotel occupancy tax.
Yes. State law requires contractors to provide a payment bond for public works contracts with a value of $25,000 or more. Performance bonds are required for public works contracts with a value of $100,000 or more.
While we encourage and welcome participation from all HUB vendors, we are not mandated to implement a formal HUB purchasing program as a community college.
No San Jacinto College employee may accept gifts or gratuities of any kind from vendors, as doing so can bring into question the college’s ethics.
Co-op contracts allow the college and other public entities to purchase goods or services without having to issue solicitations or contracts. Utilizing co-op contracts complies with the competitive procurement requirement in Section 44.031 of the Texas Education Code and is permitted through Section 791.001(g) of the Texas Government Code. Use this list to find currently active purchase cooperatives.
Vendors are expected to have workers’ compensation, general liability, and vehicle liability insurance. The type and amount of insurance required depends on the goods or services provided and will be specified in the solicitation.
General Purchasing Inquiries:
Genevieve Freeman-Scholes, CPPB
Commodities: Construction, Facilities, Furniture, Maintenance Services
Commodities: Audit Services, Information Technology Services and Consulting, Insurance, Banking, Legal Services
Commodities: Athletics, Bookstore, Educational Training, Food, Medical, Science, Temporary Staffing, Professional Services
Commodities: Advertising, Auto, Clothing, Educational Training, Police, Safety, Travel, Technical Education
Commodities: Office Supplies, Library, IT and Maintenance Equipment, Printing, Moving Services, Entertainment
Additional members of Contracts and Purchasing Services can be found in the Employee Directory.